Long-Distance Caregiving Starter Kit
Everything you need to stay organized when you're coordinating care from far away
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Planning note: this kit is for routine coordination across households. Use it to prepare for regular check-ins and non-urgent provider communication.
1 Loved one's information
2 Care team directory
List every provider involved in your loved one's care. Share this with family members so everyone has the same information.
| Role / Specialty | Provider name | Phone | Portal URL | Next appointment |
|---|---|---|---|---|
3 Weekly check-in template
Use this template for your weekly check-in call — with your loved one, their local helper, or their home health aide.
How are they feeling this week overall? Any new complaints or concerns?
Any changes to medications? New prescriptions, refills needed, or side effects?
Any upcoming appointments this week? Who is taking them? Do they need transportation?
Have any referrals or test results come back? Anything pending?
Are they eating and drinking enough? Any changes in appetite or weight?
How is their mobility? Any falls, near-falls, or new difficulty getting around?
Is the home health aide or caregiver working out? Any issues to address?
Anything they need from you this week? (errands, calls, paperwork)
4 Medication & appointment tracker
Medications
| Medication | Dosage | Frequency | Prescribing doctor | Pharmacy | Refill date |
|---|---|---|---|---|---|
Upcoming appointments
| Date | Time | Provider | Purpose | Who is taking them? | Notes / follow-up |
|---|---|---|---|---|---|
5 "Who to call for what" quick reference
Keep this on your fridge or phone. When something comes up, you'll know exactly who to contact.
| Situation | Who to call + number |
|---|---|
| Medical emergency | Call 911 |
| Urgent but not emergency (e.g., sudden symptom change) |
On-call nurse line: |
| Prescription refill needed | Pharmacy: |
| Appointment scheduling or rescheduling | Primary care: |
| Referral follow-up or prior auth status | Insurance: |
| Home health aide concern | Home health agency: |
| Insurance / billing question | Insurance member services: |
| Need to update family members | |
| Not sure who to call | Averyn Care navigator: 1-844-AVERYN1 |
Need help coordinating care from a distance?
Scan to read our full guide on long-distance caregiving — and learn how Averyn Care can handle the coordination, follow-up, and communication for you.
averyncare.com/topics/long-distance-caregiving